When should you ensure a user has access to the correct functions in Access Online?

The correct response emphasizes the importance of assigning a functional entitlement group to the user profile at the time of initial setup. This step is critical because the entitlement group defines the specific access rights and permissions that a user will have within Access Online. By assigning the appropriate functional entitlement group, you ensure that the user can perform necessary tasks and access relevant features that align with their role and responsibilities.

This proactive approach to user access helps maintain security protocols and operational efficiency, as it avoids scenarios where users might not have the tools they need or, conversely, might gain access to functions that are beyond their scope. It's essential that access rights are tailored to reflect each user's job requirements right from the outset when their profile is being established.